23 Aug 2016

Full-Time Contracts Administrative Assistant – Mapunapuna

Grace Pacific Roadway Solutions – Posted by Nevardo Vanegas – Honolulu, Hawaii, United States

NOTE: This job listing has expired and may no longer be relevant!

Job Description

Principal Duties

  1. Reviews aged invoice report in order to monitor collections to control accounts receivable.
  2. Calls customers to follow up on outstanding accounts receivable and initiates collection process in accordance with department procedures.
  3. Prints out and mails out monthly billing statements in a timely manner.
  4. Prepares monthly aging reports and sets up meetings with various department managers.
  5. Responsible for setting up and maintaining contract document files for sales and rentals departments (bonds, insurance certificates, job numbers, payment applications).
  6. Responsible for coordinating travel reservations and accommodations company-wide.
  7. Participates in job rotation to help minimize interruption of department services.
  8. Performs other duties as assigned.
  9. Promotes awareness of and follows Company and general safety policies.
  10. Exhibits a core understanding of mutual respect and good customer service orientation in interactions with all people in the workplace.

Principal Requirements

  1. College degree in Business Administration with knowledge of Accounting preferred.
  2. 3 years accounting experience, preferably in construction industry.
  3. Working knowledge of Word, Excel, Email.  Adaptable to in-house software.  Keyboarding skills sufficient to complete tasks in a timely manner.
  4. 10 key by touch.
  5. Ability to perform accounting calculations with speed and accuracy.
  6. Ability to read and understand business documents.
  7. Valid Hawaii driver’s license and favorable traffic abstract.
  8. Good organizational administrative skills to multi-task effectively.
  9. Ability to work independently and complete tasks in a timely manner with minimal supervision.
  10. Excellent interpersonal skills to ensure effective internal and external communications.
  11. Must be at least 21 years of age.

EOE/M/F/Vet/Disabled

Job Categories: Administrative and Clerical Jobs. Job Types: Full-Time.

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