1 Dec 2017

Full-Time Executive Director

Hui o Ko`olaupoko – Posted by Hui o Ko olaupokoKailua, Hawaii, United States

Job Description

Recruitment announcement for position of Executive Director
Hui o Ko`olaupoko (HOK) is looking to hire an Executive Director who will be responsible for the successful leadership and management of the organization according to the strategic direction set by the Board of Directors. The Executive Director will oversee: general daily operations of current projects, HOK staff, manage and maintain current funding sources, identify and seek new sources of funding and project opportunities, write grants and complete proposal submissions.
Applicants should have a strong knowledge of Hawaiian culture, native ecosystems and natural resource management practices, low-impact development, project management, and a understanding of environmental and cultural issues effecting the Ko`olaupoko region – from Makapu`u to Kualoa.

Summary: Hui o Ko`olaupoko (HOK) is a 501(c)3 non-profit watershed management group established in 2007 to work with communities to improve water quality through ecosystem restoration and storm water management, focusing specifically in the Ko`olaupoko region – from Makapu`u to Kualoa. HOK implements innovative, on-the-ground projects that effectively manage and protect water quality and natural resources in Hawai`i. HOK’s mission is to protect ocean health by restoring the ‘āina: mauka to makai. Location: Kailua, O’ahu, Hawai’i

Primary Duties & Responsibilities:


  • Act as the spokesperson for the organization by representing the organization at community activities to enhance the organization’s community profile.
  • Foster effective team work between the Executive Director the Board and staff. 
  • Participate with and advise the Board of Directors in developing and implementing the vision and strategic plan that will guide the organization on all aspects of the organization’s activities.

Financial planning and management:

  • Work with staff and the Board to prepare a comprehensive annual budget and project budgets.
  • Administer the funds of the organization according to the approved budget and monitor the monthly cash flow of the organization.
  • Provide the Board with comprehensive, regular reports on the revenues and expenditure of the organization including state and federal tax filings and grant regulatory reports.
  • Research funding sources to increase the funds of the organization by developing a fundraising plan and writing funding proposals. Implement fundraising activities as appropriate.
  • Write grants and complete proposal submissions, contracts, and other documents to implement projects and programs.
  • Develop Requests for Proposals (RFP) for contract support for HOK projects, manage selection process and make recommendations as needed by the Board of Directors.
  • Conduct official correspondence on behalf of the Board as appropriate and jointly with the Board when appropriate.
  • Operational planning and management:
  • Develop an operational plan which incorporates goals and objectives that work towards the strategic direction of the organization.
  • Oversee the efficient and effective day-to-day operation of the organization ensuring programs and services offered by the organization contribute to the organization’s mission and reflect the priorities of the Board.
  • Draft policies for the approval of the Board and prepare procedures to implement the organizational policies; review existing policies on an annual basis and recommend appropriate changes to the Board.
  • Ensure the operation of the organization meets the expectations of its clients, Board and Funders.
  • Perform other duties as assigned by the Board of Directors that are consistent with HOK’s Vision and Mission.

Human resources planning and management:

  • Establish a positive, healthy and safe work environment in accordance with all appropriate legislation and regulations.
  • Determine staffing requirements for organizational management and program delivery.
  • Oversee the implementation of the human resources policies, and procedures.
  • Coach and mentor staff as appropriate to improve performance.

Community Relations & Advocacy:

  • Act as a spokesperson for the organization.
  • Establish good working relationships and collaborative arrangements with community groups, stakeholders, funders, politicians, and other organizations to achieve the goals of HOK. 
  • Prepare reports, newsletters, HOK website and other documents to communicate the accomplishments of HOK, to recruit volunteers, and detail our activities.

Risk Management:

  • Identify and evaluate the risks to the organization’s people (clients, staff, management, volunteers), property, finances, goodwill, and image and implement measures to control risks.
  • Ensure that the Board of Directors and the organization carries appropriate and adequate insurance coverage.
  • Ensure that the Board and staff understand the terms, conditions and limitations of the insurance coverage.

Qualifications: Education – University degree in a related field

Experience: 5 or more years of progressive management experience in an environmental sector organization

Preferable knowledge, skills and abilities:

  • Knowledge of leadership and management principles as they relate to non-profit organizations.
  • Knowledge of community challenges and opportunities in the Ko`olaupoko region – from Makapu`u to Kualoa relating to the mission of the organization.
  • Knowledge of Hawaiian ecosystems and Hawaiian culture in the Ko`olaupoko region relating to the mission of the organization. 
  • Proficiency in the use of computers for Word processing, grant management and submission, financial management, E-mail, and Internet communications to complete HOK business. Desirable knowledge, skills and abilities.
  • Knowledge of federal and provincial legislation applicable to voluntary sector organizations including: employment standards, human rights, occupational health and safety, charities, taxation, CPP, EOE, health coverage etc. 
  • Familiar with ARCGIS and mapping technologies.

Personal characteristics the Executive Director will demonstrate competence in the following:

  • Foster Ethical Business Practices: Promote and ensure HOK staff understand ethical behavior and business practices that are consistent with applicable laws and align with the mission of the organization.
  • Organization: Set priorities, develop a work schedule, and monitor progress towards goals. Track details, data, information and activities. Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques. 
  • Plan: Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results. 
  • Creativity/Innovation: Develop new and unique ways to improve operations of the organization to create new program and funding opportunities. 
  • Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization. Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.

Working Conditions:

  • Executive Director will work in indoors and outdoors environments. Usually working in our windward office or from home, but the mission of the organization will-take them to non-standard workplaces.
  • Executive Director is a salaried position that requires a standard 40 hour work week, occasionally will be required to work evenings, weekends, and overtime hours to accommodate HOK activities such as Board meetings and representing the organization at public events. 
  • Salaried position with compensation based on qualifications starting at $55K/annual. 
  • Compensation includes medical, dental, vision, 401K retirement benefits, vacation and sick leave.

To Apply: Send a cover letter that details how your experience would allow you to further HOK’s Mission as a non-profit organization in the community. Detail the reasons for your interest in the position and how your background corresponds to the position requirements, include; resume and a list of references with contact information to info@huihawaii.org

View job posting at – http://www.huihawaii.org/jobs.html

Qualified candidates will be notified to schedule an interview. The selected candidate will begin the position upon acceptance of the job offer. Mahalo

Job Categories: Education and Training Jobs. Job Types: Full-Time. Salary: 40,000 - 60,000. Job expires in 14 days.

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