Full-Time Sign Shop Clerk – Mapunapuna
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Job Description
Principal Duties
1. Provides administrative support: maintains department. quote files; ensures appropriate levels of office supplies are in stock; maintains accurate pricing template files; uses the computer to extract data and produce spreadsheet reports to track man-hours, redo’s, and overtime for the production department.
2. Receives all construction orders, sign requisitions and production updates; processes completed orders; inputs and maintains data in a timely manner on a daily basis; and ensures the smooth flow of the requisition through the production process
3. Reviews for accuracy and inputs new orders periodically during the day into the production spreadsheet and updates the spreadsheet with estimated lead times, man-hours and material usage as well as actual completion date, man-hours and material usage to provide the shop with the most current information at any given time.
4. Provides GPRS/PSC sales staff with production/installation updates material inventory data; vendor follow-ups; and actual man-hours for all jobs.
5. Attends construction meetings as assigned by Manager; and coordinates with the graphics, sales and production staff to ensure timely production schedules.
6. Fields phone calls from internal staff and responds to questions regarding status of pending jobs; refers production-related calls to the appropriate sign shop personnel.
7. Summarizes payroll hours for the production staff and transmits appropriately coded data to Accounting for timely payroll processing.
8. Updates and maintains the stock run spreadsheet monthly and routes to Purchasing for appropriate inventory update in timely manner.
9. Meets periodically with Manager to ensure that product knowledge is updated and current, including literature and samples.
10. Serves as the back-up to the Bidding-Pricing Specialist.
11. Assists with inventory control, including annual year-end inventory count.
12. Performs other duties as assigned.
13. Promotes awareness of and follows Company and general safety policies.
14. Exhibits a core understanding of mutual respect and good customer service orientation in interactions with all people in the workplace.
Principal Requirements
1. High School Diploma, some college preferred.
2. Experience in sales and/or office environment, preferably with some exposure to accounting functions.
3. Proficiency with Excel; working knowledge of Word and Email; aptitude to learn in-house systems; keyboarding skills sufficient to complete daily tasks in a timely manner.
4. 10 key, various office machines, general knowledge of office operations.
5. Sufficient proficiency for daily tasks.
6. Good mathematical skills to perform accurate calculations for payroll and daily tasks.
7. Able to read and understand work orders and other work-related documents and forms.
8. Excellent interpersonal and telephone skills.
9. Able to work independently with minimal supervision and meet deadlines.
10. Good organizational skills.
11. Must be at least 21 years of age.
EOE/M/F/Vet/Disabled
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