23 Oct 2019
Freelance Administrative Assistant
NOTE: This job listing has expired and may no longer be relevant!
Job Description
We are looking for a part-time responsible Administrative Assistant to perform a variety of administrative tasks. Duties of the Administrative Assistant include providing support, assisting in daily office needs and managing our company’s general administrative activities. The ideal candidate should have excellent oral and written communication skills and be able to organize all of the manager’s day to day activities, data, plans, etc. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
Responsibilities
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain both electronic and paper filing systems
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Book travel arrangements
- Submit and reconcile expense reports
- Act as the point of contact for internal and external clients
- Keep manager’s calendar and tasks up to date
- Proven experience as an administrative assistant, virtual assistant or office admin assistant
- Knowledge of office management systems and procedures
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- Degree in Library and Information Sciences or related field
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