6 Dec 2019
Full-Time Administrative Assistant Accounting & Human Resources Department
NOTE: This job listing has expired and may no longer be relevant!
Job Description
Cultural Surveys Hawaii, Inc. (CSH) is a locally owned archaeological and cultural consulting firm with offices on multiple islands. This position provides a range of clerical and accounting support to the accounting and human resources department and other departments as needed.
Responsibilities (can include, but are not limited to):
- Process accounts payable
- Check, verify, and process vendor invoices
- Sort and enter A/P data
- Research and reconcile discrepancies and unpaid invoices
- Maintain vendor files
- Process monthly receivables
- Prepare and submit client invoices
- Prepare and submit supporting documentation
- Prepare bank deposits
- Prepare checks, bank deposits, general ledger postings, various financial statements
- Maintain orderly filing system
- Provide general accounting support for vendor, client and internal inquiries
- Maintain human resources filing system
- Perform basic office tasks including answering phones, responding to emails, processing mail, filing, etc.
- Occasional meeting attendance and note taking
Desired Knowledge/Skills:
- Exceptional verbal and written communication skills
- Acute attention to detail
- Computer literacy and strong typing skills
- Proficient in Microsoft Office (Word, Excel, and Outlook), database and accounting software experience a plus
- Must be organized and able to focus on tasks at hand
- Must be deadline driven and respond to tasks in a timely manner
- Able to solve problems independently
- Ability to take and follow directions
Minimum Requirements
- 1-2 years administrative experience
- High school diploma or GED required, higher education in relevant field preferred
- Equivalent experience considered in lieu of degree
- Full-time availability (35-40 hours per week)
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