17 Jan 2018

Full-Time Administrative Assistant – Campbell

Grace Pacific LLC – Posted by Nevardo VanegasKapolei, Hawaii, United States

NOTE: This job listing has expired and may no longer be relevant!

Job Description

Principal Duties

1. Provides a variety of administrative functions and information to department management including research, resource, handles sensitive and/or specialized inquiries. Responds and assists other department management relevant to fleet D.O.T. regulations (registration, safety check, motor carrier vehicle identification card.)
2. Serves as the office liaison responsible for inter/intra-office communications, incoming mail, travel arrangements and work orders; maintains/orders office supplies.
3. Develops and implements Maintenance Shop recordkeeping system and maintains
administrative and regulatory records.
4. Implements and maintains the department’s automated Equipment Preventive
Maintenance. Implements and maintains the department’s Union Payroll. Implements and maintains the Department’s Fuel tracking system.
5. Provides administrative support to Shop Maintenance Foreperson, Parts & Equipment Coordinator, and Purchasing Clerk.
6. Performs other duties as assigned.
7. Answer phone calls, covers breaks, locate individuals, relay messages.
8. Promotes awareness of and follows Company and general safety policies.
9. Exhibits a core understanding of mutual respect and good customer service orientation in interactions with all people in the workplace.

Principal Requirements

1. Community college preferred.
2. 1 year relevant experience, preferably with supervisory responsibilities.
3. Working knowledge of Word, Excel, Email. Adaptable to in-house software. Keyboarding skills sufficient to complete tasks in a timely manner.
4. 10 key by touch.
5. Math skills to perform calculations for daily tasks and for general recordkeeping for the department.
6. Able to read and understand legal and business documents.
7. Type 3 driver’s license and favorable traffic abstract.
8. Good organizational skills.
9. Ability to multi-task.
10. Excellent verbal and written communications skills.
11. Ability to work under time constraints and meet deadlines.
12. Must be at least 21 years of age.

EOE/M/F/Vet/Disabled

Job Categories: Administrative and Clerical Jobs. Job Types: Full-Time.

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