Full-Time Adminstrative Assistant/Dispatcher
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Job Description
Principal Duties
1. Performs administrative tasks: Processes mail, answers phones, data entry, travel planning, office supplies and equipment, typing and report preparation, Community/ charity coordination, etc. Maintains Maui and Molokai job folders of contracts, subcontracts, material certifications, correspondence, progress payments, etc. Provides customer service and assistance on sales.
2. Records hourly employee payroll, tracking time and cost charged to each job. Makes daily bank deposits. Maintains records and completes various reports. Records equipment and plant repair. Orders materials, supplies.
3. Dispatches trucks, weighing incoming and outgoing. Coordinates daily asphalt production and trucking requirements with foremen. Assists in maintaining various files.
4. Records and maintains fuel consumption, operating hours and conducts required visible emissions readings for Maui and Molokai plants.
5. Prepares, processes, maintains safety and employee forms, records, compliance reports.
6. Performs other duties as assigned.
7. Promotes awareness of and follows Company and general safety policies.
8. Exhibits a core understanding of mutual respect and good customer service orientation in interactions with all people in the workplace.
Principal Requirements
1. Community college graduate preferred.
2. 1 year Construction Administration or relevant experience.
3. Working knowledge of Word, Excel, E-mail. Adaptable to in-house software. Keyboarding skills sufficient to complete tasks in a timely manner.
4. Good reading and math skills and 10 key by touch
5. Valid Hawaii driver’s license and favorable traffic abstract.
6. Must be at least 21 years of age.
EOE/M/F/Vet/Disabled
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